The Pharaoh Hound Club
Our Patron:   Miss Marjory Williams

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Breed History

Breed Standard

Guidelines for Potential Owners

Living with a Pharaoh

Owned by a Pharaoh

Club Champ Show Results

Club Open Show Results

Crufts Show Results

Championship Shows 2018

Patella Luxation

Judges Criteria

Judges List

Information /

re-homing

Code of  Ethics

Membership

Club Books  - For Sale

Club Goods

Guest Book & Links

GDPR Privacy Notice

Home
Breed History
Guidelines for Potential Owners
Breed Standard
Living with a Pharaoh
Owned by a Pharaoh
Club Champ Show Results
Crufts Show Results
Patella Luxation
Judges Criteria
Judges List
Information/re-homing
Code Of Ethics
Membership
Club Books - For Sale
Club Goods
Guest book & Links
Championship Shows 2018
Open Show 2017
GDPR

GDPR Privacy Notice

1 Introduction

1.1 The Pharaoh Hound Club is committed to protecting your personal information and respecting your privacy.

1.2 This Privacy Notice sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us.

1.3 For the purpose of the General Data Protection Regulations (the GDPR), the data controller is The Pharaoh Hound Club

1.4 We may update this Privacy Notice from time to time. Please check back regularly to see any updates or changes to this Notice.

2 Data Protection Contact

2.1 The Contact details for our Secretary for any data protection queries are as follows:

2.1.1. Mrs Jacqueline Whitworth

2.1.2. 07703 413 646

3 Data Protection Principles

We will comply with data protection law this says that personal information we hold about you must be:-

1 Used lawfully, fairly and in a transparent way

2 Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

3 Relevant to the purposes we have told you about and limited only to those purposes.

4 Accurate and kept up to date.

5 Kept only as long as necessary for the purposes we have told you about. 6 Kept securely.

4 Particulars of processing

4.1 We process personal data about members, judges, ring stewards and competitors/exhibitors to our events. The categories of person about whom we process personal data are described in more details in the Annex to this Privacy Notice.

5 Your rights as a data subject

5.1 the General Data Protection Regulations provides the following rights (subject to some exemptions):

5.1.1 The right to request access to the personal data that we hold about you;

5.1.2 The right to request rectification of the personal data that we hold about you;

5.1.3 The right to request erasure of the personal data that we hold about you;

5.1.4 The right to request restriction of processing about you;

5.1.5 the right to object to processing; and

5.1.6 the right to data portability

If you wish to raise a complaint on how we have handled your personal data, you can contact our Secretary at the details above.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you can complain to the Information Commissioner's Office (ICO) full contact details for which can be found at https://ico.org.uk/global/contact-us/

6 How we will use information about you.

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

1.Where we need to perform the contract we have entered into with you

2.Where we need to comply with a legal obligation.

3.Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

We may also use your personal information in the following situations, which are likely to be rare:

1. Where we need to protect your interests (or someone else's interests)

2. Where it is needed in the public interest (or for official purposes).

6.1 We will generally process your personal data for contractual necessity in providing membership services and events. We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental rights or freedoms. This may include:

6.1.1 To maintain our records and other administrative purposes, including updating your details and preferences;

6.1.2 To assist with queries, complaints and dispute resolution;

6.1.3 For communications related to membership and invitations to participate in canine market research or canine health studies;

To assist with upholding our club constitution and taking action in cases where there may be a breach of the Club Rules or Code of Ethics.

6.2 We will ask for your direct consent IF we intend to use your personal data for marketing purposes. Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time. If you wish to invoke this right, please notify the Secretary using the contact details set our in Section 2 above.

6.3 you have right to lodge a complaint with the supervisory authority, In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us(

7 Recipients of Data

7.1 We may use service providers to help us provide you with our services. Personal Data may be transferred to such service providers, who act for or on our behalf, for further processing in accordance with the purposes(s) for which the data was originally

collected or my otherwise be lawfully processed.

7.2 Such third parties have contracted with us as data processors under the requirements in

GDPR. They are contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for these third parties will have access to your personal data under the terms of the data processor contract, but only to the extent necessary to perform their services for us.

7.3 These data processors agree to implement reasonable contractual and technical protections, to keep your data confidential, not sell your personal data to third parties and to not disclose your personal data to third parties except as may be required by law, as permitted by us or as stated in the Privacy Policy.

7.4 In appropriate circumstances we may disclose data to authorised bodies as required by law.

Annex

This annex sets out the Pharaoh Hound Clubs processing of personal data relating to members (including committee members), judges and exhibitors/competitors at our events.

What personal data do we process, why do we process it and what is the lawful basis?

Members  

Name, Address, Telephone Number,Email address

 

We process your personal data for the following purposes: (Lawful Basis)

Provision of membership services including administration and transactional communications relating to membership - Contractual Necessity

Upholding the Pharaoh Hound Club Rules and Code of Ethics - Contractual Necessity

Compliance with Kennel Club Rules and Regulations - Contractual Necessity

Contacting you regarding news letters, invitations and information about club events/meetings etc. - Contractual Necessity

Publications in the members handbook/year book or on the website (for committee members) - Consent

Contacting you by email to provide related information and information/marketing communications (if any) - Consent

Judges

Name, Address, Telephone Number, Email, Date of lasts judging appointment (A list only)

We process your personal data for the following purposes:

Administration and transactional communications relating to judging appointments - Contractual Necessity

Upholding the Pharaoh Hound Club Rules and Code of Ethics - Contractual Necessity

Compliance with Kennel Club Rules and Regulations (including sharing relevant required information - Contractual Necessity

Publication in the Pharaoh Hound Clubs judging list and for appointments in the show/events schedule. - Legitimate interests

Exhibitors / Competitors  

Name, Address, Telephone Number, Email, Dog information

 

We process your personal data for the following purposes:

Administration and transactional communications for exhibitors/competitors entering our events - Contractual Necessity

Provision of services relating to our events - Contractual Necessity

Upholding the Pharaoh Hound Club Rules and Code of Ethics - Contractual Necessity

Compliance with Kennel Club Rules and Regulations - Contractual Necessity

Contacting or regarding future events - Legitimate interests

Publication of our name address and dog information in the show/event catalogue (subject to the right to object) - Legitimate interests

Publication of event results on our website or any other publication - Legitimate interests

 

We also process personal data for the Pharaoh Hound Clubs legitimate interests as we have outlined in the main Privacy Notice (paragraph 4.3) Please be assured that we will always take account of your personal data rights in doing so.

Where do we obtain your personal data from?

Most of the above personal data is received direct from you (the data subject). However information may be received from third parties.

How long do we hold your personal data for?

Personal data will be retained in accordance with statutory requirements, Kennel Club requirements and recommendations and the clubs retention policy which is available on request.

Are you obliged to provide us with our personal data?

You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we will be unable to perform any contract we have with you for the provision of membership services, judging appointments or event services.

Recipients of your personal data

We disclose data to the following outsources data processors, in line with section 5 of our main Privacy Policy for the purpose of:

Kennel Club records — the Kennel Club will hold the personal data of officers of the Pharaoh Hound club as part of the implementation of the Kennel Club Rules and Regulations.

We provide the Kennel Club with details of the Pharaoh Hound club Officers, CC and RCC winners at our events in order to meet requirements in the Kennel Club Rules and Regulations. We provide show entrants' data to our show printer for inclusion in the show catalogue.

Do we use your data for any automated decision making?

No personal data is used for automated decision making.

Any financial data arising from a transactional process will be held secularly by the Pharaoh Hound Club in accordance and compliance with all statutory and HMRC requirements.