PHC RULES
RULES OF THE PHARAOH HOUND CLUB
1. Name and Object of the Club.
a. The Club shall be called “The Pharaoh Hound Club” and hereafter referred to as the Club.
b. The Object of the Club shall be:-
i.To promote interest in the breed.
ii.To encourage the exhibiting, breeding, and responsible management, and to further the preservation of
the breed in its original form.
iii.To secure the classification of the breed and sponsor breed classes at shows.
iv.To encourage all sporting activities involving the breed.
2. Constitution.
a. The Club will consist of:-
i. A Committee of eight persons.
ii. Officers who shall be ex-officio members of the Committee, namely: A President; a Vice-president; a Chairman; a Secretary; and a Treasurer.
iii. Members whose number is unlimited,
b. Application for Membership.
i. Each application to be proposed by a Member of the Club and seconded by another.
ii. Each application for membership shall be placed before the Committee at its next meeting.
iii. If approved, the applicant shall become a duly elected Member of the Club and be notified accordingly.
iv. Application for membership of the Club implies agreement to abide by the Rules in the event of election.
v. A list of Members and their addresses must be available for inspection if so requested by the Members of the Club or by the Kennel Club.
3. Business of the Club and the Committee.
a. The business of the Club:-
i. The business of the Club shall be controlled by a Committee consisting of:- President, Vice-President, Chairman, Secretary, Treasurer and a Committee of eight persons all of whom must be permanent residents of the UK.
ii. The Committee has power to co-opt members to serve until the next AGM to bring the number of the Committee to full strength.
iii. The Committee will elect a Vice Chairman from themselves who will act as Chairman in the absence of the Chairman.
iv. The Committee will elect from themselves a Cup and Trophy Steward and a Breed Rescue Coordinator.
v. Any Committee Member missing two or more consecutive committee meetings for reasons other than bereavement or illness shall be deemed to have resigned from the Committee, unless a satisfactory explanation is given to the Committee.
b. Annual Returns to the Kennel Club.
i. The Officers acknowledge that during the month of January each year, Maintenance of Title Fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 3 Ist.July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Council and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club.
ii. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.
c. Election of the Committee.
i. The President and Vice President will be elected for a term of three years.
ii. The Chairman, Secretary, and Treasurer will be elected for a term of three years and will then retire but shall be eligible for re-election.
iii. The Chairman, Secretary and Treasurer will retire on rotation.
iv. Half the Committee shall retire annually in rotation but shall be eligible for re-election.
v. No person whilst an un-discharged bankrupt may serve on the Committee of, or hold any other office or appointment within a Kennel Club Registered Society.
d. Method of Election.
i. Nominations for the Committee must be signed by the nominee, proposer and seconder, and must reach the Secretary by at least fourteen days before the AGM.
ii. Nominees must have been Members of the Club for at least two years.
iii. There will be a ballot for each proposed nomination.
iv. Only fully paid up Members of a year's standing and over from their date of acceptance may nominate or vote at an Annual General Meeting (AGM) or Special General Meeting (SGM).
v. A list of officers due to retire will accompany the AGM notice.
vi. The Club may bestow Honorary Life Membership of the Club on persons for special services to the Club.
4. Subscriptions and Membership.
a. All persons elected as Members shall pay an annual subscription as determined by the Committee and agreed at an AGM.
b. All subscriptions are due on the 1st January.
c. Those failing to pay by the 1st March shall be struck off the list of Members.
d. Only fully paid up Members may compete for any Cups, Trophies or Specials offered by the Club.
e. Members joining on or after 1st November in any year shall be considered fully paid up for the following year.
f. Any Member may resign by giving the Secretary notice in writing to that effect. Such notice, unless otherwise expressed, will take effect from the following 1st January.
g. A Member upon ceasing to be a Member of the Club shall forego all claims on the Club, its Property and Funds.
5. Powers of the Committee,
a. Rules and By-laws.
i. The Committee shall be the sole authority for the interpretation of these rules and of any of the by-laws made thereunder.
ii. The decision of the Committee upon any question of interpretation or upon any matter affecting the Club and not provided for by these rules or by any by-laws made thereunder shall be final and binding on all Members.
iii. The Committee shall have the power to make such by-laws, which are consistent with these Rules, from time to time as shall be deemed necessary for the welfare of the Club and such by-laws shall be binding on all Members until repealed by the Committee or set aside by a resolution of a general meeting of the Club.
b. The Breed Standard.
i. The Committee may on occasions wish to consider changes to the Breed Standard or be asked by the Kennel Club to make recommendations.
ii. No alteration to the Breed Standard must occur until a resolution to that effect has been passed at a general meeting.
c. Delegation.
The Committee shall have the power to delegate their authority to a sub-committee composed of Members of the Club.
d. Powers to Censure.
i. The Committee shall have the powers to censure a Member of the Club whose conduct it considers to have been detrimental to the Club or the Breed.
ii. Such a censure must be formally proposed and seconded in Committee and a vote taken which, to be carried must have a two thirds majority.
iii. The concerned Member is then to be sent a written statement by the Secretary setting out the motion and inviting a written explanation from the Member.
iv. Following this the Committee is again to vote on a formal proposal of censure of the Member, this only to be carried if there is a two thirds majority.
v. If carried the Member is then to be sent an official notice of censure.
6. Meetings of the Committee.
a. The Committee shall meet at least once every quarter to examine the accounts and to arrange the affairs of the Club.
b. Notice of a Committee Meeting with the Agenda must be sent to all Committee Members at least fourteen days before that meeting.
c. Five to form a quorum, of whom two must be Officers as defined in Para.2.a.
7. Annual General Meeting.
a. The Annual General meeting (AGM) must be held by the 30th June in any one year,
b. Twenty one clear days notice of such a Meeting shall be sent to all Members,
c. Twelve Members including Officers and Committee Members to form a quorum.
d. The Committee will select annually four names to judge the Club's Championship Show and four names to judge the Club's Open Show. At the AGM the winners to be invited to judge the said Show and the runner up to be a reserve.
e.The Business at an AGM shall be:-
i. To receive the Minutes of the last AGM.
ii. To receive from the Committee its Annual Report, Balance Sheet and Statement of Accounts duly audited.
iii. To present to the meeting the annually prepared list of all the property appertaining to the Club.
iv. To elect Officers and Committee in accordance with Rule 3.d.
v. To elect an Auditor who shall audit the Club's Accounts for the ensuing year. Certification of Accounts must be carried out by one qualified Accountant or two unqualified individuals with accountancy experience.
vi. To ballot on nominations from the Committee of Judges for the Club's Championship and Open Shows.
vii. To receive a Report from the Breed Rescue Co-ordinator and approve the Breed Rescue Account.
viii. Any other business that may be necessary.
f. No business shall be transacted or voted upon at an AGM unless notice thereof appears on the Agenda of the AGM.
g. All items for the Agenda must be with the Secretary by 31st March.
h. A matter voted upon at an AGM cannot be brought up again, changed or rescinded for a period of six months.
8. Special General Meeting.
a. Special General Meeting (SGM) of the Club shall be called by the Secretary within three months after receiving the written request of not less than twenty members eligible to vote, or at the discretion of the Committee.
b. Notice convening the Meeting shall be sent by the Secretary to all voting Members at least fourteen days prior to the date of the meeting.
c. At a SGM a quorum shall consist of fifteen voting Members .
d. The business shall be confined to the particular object for which the Meeting has been convened and no further business will be discussed.
e. A matter voted upon at a SGM cannot be brought up again, changed or rescinded for a period of six months or until the next AGM.
9. Minutes.
Minutes of all Meetings of the Club must be kept and be available for inspection by the Members at all reasonable times.
10. Voting Powers.
a. Only fully paid up Members can vote at an AGM or SGM.
b. The President of the Club can vote, likewise the Chairman of the meeting.
c. In the event of an equality of votes at any meeting, the Chairman of that meeting shall have a second, casting vote.
11. Club Funds, Accounts, Property, Cups, Trophies, Goods.
a. A Bank Account shall be opened in the name of the Club, into which all revenue of the Club shall be paid.
b. Withdrawals shall only be made on the signature of two Officers, one of whom shall be the Treasurer and the other being either the Secretary or the Chairman.
c. No two members of one family shall sign cheques.
d. The financial year shall be from 1st January to 31st December of each year.
e. All property belonging to the Club shall be under the control of the Committee and must be delivered to them by the holder on demand within seven days of receiving a notice which has been passed by a two thirds majority vote of the Committee.
f. Members receiving cups and trophies shall sign for them and will be held responsible for their care and safe-keeping and they must be returned to the Secretary on request at any time, or if requested up to 28 days before their designated show date.
g. In the event of the Club being wound up or becoming defunct all cups and trophies not won outright shall be returned to the donors, their personal representatives or administrators.
12. Election of Judges.
a. The election of Judges and the preparation of a Judges' List is the responsibility of a Committee with 75% CC judges or an appointed Sub-committee consisting of a minimum of 75% of judges who award CCs in Pharaoh Hounds.
b. 'Roll of Honour List'. Senior Al judges in the breed who have retired from judging or have been inactive for several years can be placed on this list by mutual agreement.
c. The criteria for the Judges Lists will be compiled according to Kennel Club regulations and will incorporate any changes that are required by the Kennel Club from time to time.
d. Meeting any or all of the criteria does not necessarily guarantee inclusion on any list.
e. All judges must state that they are prepared to write as part of their judging contract, a show critique as is customarily requested by the weekly dog press.
f. A judge of the Pharaoh Hound Club shows must be prepared to send a critique to the Pharaoh Hound Club Secretary if requested.
13. Dissolution of the Club.
a. The Club shall not be dissolved except by a Special General Meeting called for the purpose.
b. One month's notice of this meeting must be sent to all voting Members resident in the UK.
c. A postal vote can be used for this issue for eligible Members as defined in Para.S.d.iv.
d. If the resolution is passed the Committee shall proceed to realise the property of the Club and after discharge of all liabilities shall dispose of all Cups, Trophies and other goods as provided for in Rule 1 l.f.
e. The outcome of this SGM is to be notified to the Kennel Club with a record of the disposal of the property of the Club.
14. Notices.
Club notices shall be sent to the last recorded address of all Members resident in the UK on the Register and shall be considered as being duly delivered when such notices are posted.
15. Expulsion of a Member.
a. Any Member who shall be suspended under Kennel Club Rule A42j(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a Member of the Society for the duration of the suspension and/or disqualification.
b. If the conduct of any Member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interest of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him or her.
c. Notice of the SGM shall be sent to the accused Member giving particulars of the complaint and advising the place, date and hour of the SGM that he or she may attend and offer an explanation, d. If at the SGM, a resolution to expel the accused is passed by a two thirds majority of the Members present and voting, his or her name shall forthwith be erased from the list of Members and he or she shall thereupon cease for all purposes to be a Member of the Club except that he or she may, within two calendar months from the date of the SGM, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
16. The Rules of the Club.
a. No alteration of the Rules shall be made except at the Annual General Meeting or a Special General Meeting, notice of which must include details of the proposal.
b. An alteration shall not be brought into force until the Kennel Club has been advised and has given its approval.
c. A dated copy of the Rules and of any amendments with their dates of approval, shall be supplied to Members on joining and must be adhered to at all times.
d. Notification of an approved amendment to the Rules will be printed in the ensuing Club publication,
e. The Committee shall revue every three years the necessity or otherwise of reprinting the Rules with new amendments incorporated, and of supplying each Member with a new copy of the Rules.
17. Disputes.
The Club shall have the power to settle disputes but acknowledges that the Kennel Club shall be the final court of appeal in all matters of dispute.
18. Affiliation.
The Club shall not join any Federation of Societies or Clubs.
19. Rules for Breed Rescue.
a. The Club shall be responsible for a Breed Rescue Service which shall be under the control of the Club's Committee.
b. It is not to be used as an outlet for unsold litters from indiscriminate breeders.
c. It will be possible to rescue hounds only as long as funds allow.
d. The Breed Rescue Co-ordinator will be responsible for appointing Regional Representatives within the UK.
e. A Bank Account will be opened by the Treasurer in the name of the "Pharaoh Hound Rescue" with two signatories appointed by the Committee and a balance sheet will be produced at the AGM.
f. Expenses will be refunded only on production of receipts.
g. Hounds should where possible be housed for a limited period at a Rescue Representative's home.
h. The Breeder if known must be notified immediately a hound is rescued so as to pass the responsibility on to that breeder, and the breeder's response will be placed on record by the Co-ordinator.
i. A Release Form will be signed by either the owner or custodian of the hound. This transfers the animal to the Rescue so that it can be placed in a home.
j. Consideration for the Hound to be Destroyed. If at any time during or after the Rescue there is a question of a hound having to be destroyed, before any further action is taken, the Custodian must have the agreement of three people, to include the Club's Chairman, the Breed Rescue Co-ordinator and an independent Veterinary Surgeon to act as an Assessor.
k. A list of prospective homes will be kept by the Breed Rescue Coordinator. This officer will contact the holder of the hound and arrangements will be made to transport the hound to its new home via the network of Regional Representatives.
l. Placing of a Hound. When a hound is placed, the new owner will sign an Adoption Form which gives the terms:-
i. The hound remains the property of the Pharaoh Hound Club.
ii. If for any reason the new owner is unable to keep the hound the Breed Rescue Co-ordinator must be informed at once and the hound returned to a Club representative. Thereafter the Co-ordinator's decisions as to the hound's future welfare must be strictly adhered to.
iii. The new owner must not breed from the adopted hound without permission from the Pharaoh Hound Club Committee, when appropriate papers will be issued, the new owner signing and keeping one copy and a duplicate copy being kept by the Club.
These Rules with amendments were approved at the AGM on 7 June 2009
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AMENDMENTS & DATE
Amended 7 June 2009: paras. 3d iv and lOa